Purchase Guidelines

Department/Division Manager Duties

The Department/Division manager or designee is responsible for designating cardholders and approving monthly Payment Card Expense report of cardholders to ensure they are within University and System policies. The Department/Division manager should assist in assigning appropriate cardholder limits and regulations, and is responsible for designating accounting personnel to have access to the reallocation software to ensure reallocation of required transactions to their appropriate accounts and expenditures codes, reconciliation and obtaining signature of Department/Division manager for approval.

The Department/Division manager or designee must review the usage of the Payment Cards and cancel cards based on non-use to limit the Universities/Systems liability.