Four-Per-Car Rule

When employees travel on the same dates with the same itinerary, they must coordinate travel. When four or fewer employees travel on the same itinerary, only one employee may receive full reimbursement for the calculated mileage. It is acceptable for the employees to split the mileage reimbursement from the one calculated mileage reimbursement. Personal itinerary changes are not a valid exception, only business itinerary differences allow for an exception to the rule.