During Travel

1. Ensure any purchases made comply with university travel or purchase guidelines
2. Tax Exemptions
   • In-State hotel provide Texas Hotel Occupancy Tax Exemption Form at check in.
   • In-State rental car provide Motor Vehicle Rental Exemption Certificate to the vendor when picking up the car.
   • In-State business meal provide the Texas Sales and Use Tax Exemption Certificate at the time of purchase.
   • In-State purchase of goods (not other travel services) present the Texas Sales and Use Tax Exemption Certificate at time of purchase.
3. Obtain receipts for expenses requiring receipts
   • Receipt must be itemized
   • If expense is out of pocket, documentation must include proof of payment
     • Receipt showing payment applied to balance, or;
     • Credit card charge slip
   • To review receipt requirements, click here.
4. Capture receipt images using the ExpenseIt App to automatically generate expenses, or use the Concur Mobile to create your report while traveling.