Booking Travel

1. Understand funding sources
   • State funds are restrictive when compared to local funds.
   • Research funds may have further restrictions when compared to local and/or state funds.
2. Ensure travel arrangements comply with university travel guidelines
3. Secure travel arrangements
   • Concur is the preferred method of booking:
     • Traveler can book directly, or;
     • Request your travel arranger to book the travel
   • Option to book directly with travel providers
4. Payment options to secure travel arrangements
   • University Travel Card (preferred):
     • In employee's name
     • University paid
     • Most efficient process
   • Airfare Card:
     • Used by only a limited number of departments.
     • If used by your department, it would be available for selection during Concur booking.
   • Out of Pocket (least preferred):
     • Will not be reimbursed until after travel has occurred and expense report processed, unless travel arrangements are booked through Concur.