Purchase Guidelines

Glacier

GLACIER is a nonresident alien tax compliance system designed to allow institutions to efficiently and effectively collect information, make tax residency and treaty determinations, manage paperwork, maintain data, and file reporting statements with the IRS.
  • Glacier record must be completed for any foreign individual or entity receiving a payment for services performed in the United States.
  • Glacier record must be completed for any foreign individual or entity receiving payment for software or royalties.
  • FMO will create the individual Glacier login for each vendor. To request this access please email internationalAP@tamu.edu with the vendor’s name, email address, UIN (if available), or tax ID (if available).
  • Prior to payment, a Glacier record must be completed and the vendor must be set up in AggieBuy. Vendor set-up instructions may be found here.
  • Any forms/documents generated by Glacier must be submitted with the payment request. If the individual has not completed the Glacier record, FMO will have to withhold 30% of the payment for taxes, or the department can gross-up the taxes for the individual. Please click here to find other information for foreign vendors, such as instructions on how to request a Glacier password, the Gross-Up Tax Payment Spreadsheet, and allowable payments by visa type.
  • Glacier will determine what immigration documents are required in order to complete the tax record. These documents usually include the visa stamp, passport, I-94 entry-exit record, and I-20. Additional documents could include I-797, DS-2019 or other immigration documents.