Guidelines for the Disbursement of Funds

Card Termination

When a cardholder terminates employment with any System member, the department has the specific obligation to contact the Payment/Travel Card Office at requesting the card be closed immediately. Once receipt of a confirmation email is received by the department the card must be destroyed immediately. Failure to do so may result in revocation of all departmental card privileges.

Non-compliance to State, System and University purchasing procedures as well as the Disbursement Guidelines will be grounds for revocation of cards. Non-adherence to these procedures will result in revocation of individual cardholder privileges and may result in revocation of all division or departmental Payment Cards.