Guidelines for the Disbursement of Funds

Visa Processing Fees

  • Visa processing fees for new hires and visa renewal fees for current employees can be paid with state or local funds.
  • Payments of visa fees for an employee’s spouse/dependents must be made with an unrestricted gift account (50xxxx) and are taxable to the employee. The Request One Time Payment – Emoluments form must be submitted with the payment request.
  • Payments made directly to the Department of Homeland Security/Bureau of Citizenship and Immigration Services must be picked up by the department and taken to International Faculty and Scholar Services to be mailed with the proper paperwork. Do not send any checks directly to the US Citizenship and Immigration Services as this will delay the processing of the H1B petition. Employees seeking reimbursement for payments they have made to Bureau of Citizenship and Immigration Services must provide proof of payment.
  • The processing fees for the filing of the H1B on the Form I-129 petition are as follows:
    • The application fee of $320.00. Use FAMIS vendor ID 14320001740, Department of Homeland Security, USCIS VSC, 75 Lower Welden Street, St. Albans, VT 05479.
    • The $500 Fraud Prevention and Detection Fee must be sent as a separate payment. Use FAMIS vendor ID 14320001740, Department of Homeland Security, USCIS VSC, 75 Lower Welden Street, St. Albans, VT 05479.
  • The optional Premium Processing fee for the filing of the H1B petition:
    • Employers may use this option to request faster processing of certain employment-based petitions such as the H1B. USCIS guarantees a response in 15 days. This response could be in the form of an approval, denial or request for evidence.
    • The cost for premium processing is $1,000.00, in addition to the regular processing fees. If premium processing is an option, use the FAMIS vendor ID 14320001741, Department of Homeland Security, USCIS VSC, 30 Houghton Street, St. Albans, VT 05478-2399.
  • Each of the above fees must be entered as separate documents in FAMIS to request the checks. FMO requires a copy of the H-1B offer letter as documentation for the payment requests. Please enter a "Y" in the enclosure code field and put in document notes to have the checks picked up by the department to deliver the checks and documentation to IFSS.
  • Visa processing fees are coded 5245.