Contract Vendors

Travelers should purchase under contract whenever possible. Contract rates are usually much less than market rates and the contract rates include the required coverage. On domestic rentals, contract rental cars include CDW/LDW and liability insurances, so no additional coverage is necessary when picking up the car so please refuse any additional coverage offered. The contracts do not extend to foreign countries so when renting in a foreign country it is considered an off-contract rental and the insurance coverage should be accepted.

If using state funds, it is required that the purchase of the rental car be made using the STMP – Car Rental Contract or a valid exception must be documented and attached to the expense report.

State agencies are exempt from the Motor Vehicle Rental Tax. When renting a car in Texas, present the Motor Vehicle Rental Exemption Certificate to the vendor when picking up the car.