Guidelines for the Disbursement of Funds

Spousal Travel

U.S. Treasury Regulation Section 1.132-5(t)(l) allows reimbursement for travel expenses of an employee's spouse traveling with the employee by qualifying the expense as a working condition fringe benefit if the following conditions are met:

  • It can be adequately shown that the spouse's presence on the employee’s business trip has a bona fide business purpose, and
  • The employee properly substantiates the travel.

If these conditions are not met, the expenses for the spouse will be reported as additional compensation to the employee.

Prior written approval is required by the President of Texas A&M University. This must be documented on the payment request along with the business purpose. Only local funds may be used to fund approved spousal travel.