Lease of Apartment or House

An employee/traveler may lease an apartment or house in the event there is a cost savings to the university or other factors exist that make the stay at a traditional lodging establishment inefficient to the business travel. The expense report must provide the purpose a lease was the preferred lodging with cost comparison or other explanation of why it was more efficient for the business travel. The expense report must also provide a copy of the lease and proof of payment to satisfy the receipt requirement for lodging. The lease must be in the individual's name and not in the name of the university. If the lease must be in the university's name then follow the appropriate university contract requirements and provide documentation of that approval process.