Each section discusses which travel expenses require receipts and what is required on each type of receipt for that particular travel expense. The Travel Receipt Requirements guide provides the traveler a quick reference on the travel expenditures that require receipts and those that do not.
In the event the vendor's receipt is not available, all elements required on a particular receipt are still necessary to document the expenditure appropriately according to state of Texas and IRS guidelines. A combination of documents can be used to replace a receipt if necessary. One example is the following: confirmation of the booking showing the detailed itinerary, and copy of a paid check or credit card statement showing the transaction as proof of payment.
In the event of a reimbursement request and the receipt shows a foreign currency use OANDA to convert foreign currency to US dollars. Be sure to adjust the date in the Currency Converter to use the date on the receipt.