Requirements before entering into any Consulting Services Contract
Prior to entering into any consulting services contract, a state agency must:
- Determine the necessity for consulting services.
A state agency may only contract with a consultant if:
- there is a substantial need for the consulting services, and
- the agency cannot adequately perform the services with its own personnel or through a contract with a state governmental entity.
- Select a consultant.
When selecting a consultant, a state agency must:
- base its choice on demonstrated competence, knowledge and qualifications, and on the reasonableness of the proposed fee for the services, and
- if other considerations are equal, give preference to a consultant whose primary place of business is in the state or who will manage the consulting contract from an office in the state.
Note: A state agency may not accept a bid or award a contract that would benefit a person who was paid by the agency to prepare the specifications on which the bid or contract is based.
Requirements before entering into a Major Consulting Services Contract
The state has very specific requirements to enter into a Major Consulting Services Contract. This would be considered a non-delegated purchase and would require a requisition through Procurement Services. Procurement Services would help the department navigate through these specific requirements.
These requirements do not apply to consulting services by:
- A provider of a professional service
- A private legal counsel
- An investment counselor
- An actuary
- A medical or dental service provider
- Other consultants whose services are determined by the governing board of a retirement system trust fund to be necessary for the governing board to perform its constitutional duties