Guidelines for the Disbursement of Funds

Conference Registration

The full name of the conference must be provided as documentation. Do not use abbreviations/acronyms.

List the attendees and the beginning and ending dates of the conference.

Payment for registration fees cannot be made more than six weeks in advance, except when registration is required further in advance to reserve space or to obtain a reduced rate which must be documented on the payment request.

Conference registration fees may also be paid directly by the employee and then reimbursed by the state agency, but only after the conference. This type of payment is perfectly suited for the university travel card or payment card.