Guidelines for the Disbursement of Funds

Travel Approval/Notification

Written notification for all student travel (as defined in section 1 of 13.04.99.M1, Student Travel) should include:

  • Name(s) of the student(s) traveling
  • Name of the University department, unit or student organization
  • Names and contact information of individuals in charge of the travel activity
  • Travel route, destination(s), and itinerary
  • Names and emergency contact information for travelers
  • In-route and destination contact information

The notification of travel must be provided prior to departure to the following:

  • The University department, unit, or student organization advisor, and,
  • The Critical Incident Response Team (CIRT). Adherence to the following procedures will provide notification to the Critical Incident Response Team:
    • If traveling internationally, travel notification and submission of required documentation should be completed through the Study Abroad Programs Office. See the foreign travel section for more information on approval requirements.
    • If traveling domestically, travel notification should be completed utilizing the Travel Notification Form provided by the Department of Student Activities.