Purchase Guidelines

Repaying a Temporary Working Fund

For travel-related working funds, an expense report must be created and submitted in Concur with all expenses listed and receipts attached. The travel request must be attached to the report header. 

For working funds not related to travel, a Non-PO invoice in AggieBuy must be submitted with all expenses and required receipts attached. The invoice must reference the receivable number as the invoice number and the vendor X0144210000 (Texas A&M University Working Fund) or X0101828005 (Texas A&M Health Science Center). For other system member vendor numbers, please contact your business office. Once completed, close the request in Concur.

The expense report or AggieBuy document must be submitted by the due date, which is 30 days after the trip or event end date.