Guidelines for the Disbursement of Funds

Reimbursement of Communication Expenses

For infrequent reimbursement of business related communication charges on a personal device, the following guidelines will be used:

  • A detailed copy of the communications bill with all business-related charges denoted by underlining the specific business charge should be sent along with the voucher to Accounts Payable. The business purpose of the call(s) must be documented to meet IRS guidelines.
  • The methodology used for calculating reimbursement will be: the total charges, including surcharges and taxes, will be prorated by percentage of business use. Only up to the actual cost of service will be reimbursed. Texas A&M University is not responsible for reimbursing equipment charges due to plan initiation, or through lost, stolen or damaged equipment.

Reimbursement may be requested on an individual reimbursement request or a travel voucher, if the employee was traveling at the time the communication expense was incurred.